What is real estate transaction management software?

Real estate transaction management software is a digital platform that streamlines the closing process from contract to close. It centralizes documents, automates workflows, manages timelines, and coordinates communication between agents, lenders, title companies, and buyers/sellers.

How does ReBillion's AI transaction coordinator work?

ReBillion's AI analyzes uploaded contracts to extract dates, parties, and terms automatically. It generates smart checklists, syncs timelines to your calendar, flags compliance issues, and coordinates tasks across integrated platforms like OpenToClose, SkySlope, and FollowUpBoss.

How much does ReBillion cost?

ReBillion offers two plans: the AI Toolkit at $199/month for teams with internal TCs, and the Human Assistant + AI plan at $499/month for fully managed transaction coordination. Both include setup, training, and integrations.

What integrations does ReBillion support?

ReBillion integrates with OpenToClose, BrokerMint, Follow Up Boss, Dotloop, SkySlope, Aframe, SISU, Google Drive, OneDrive, Google Calendar, and Gmail.

Which states does ReBillion support?

ReBillion provides state-aware workflows for California, Florida, Minnesota, North Carolina, and Texas, with expansion to additional states planned.

How much time does ReBillion save?

ReBillion saves transaction coordinators up to 80% of their time. Tasks that previously took 20+ minutes now take 2-3 minutes. Teams report managing 2-3x more deals monthly with 30-40% faster average close times.

Broker-of-Record Liability for AI TC Mistakes 2026

When an AI transaction coordinator makes a mistake — missed deadline, wrong disclosure, late EMD delivery — the broker of record carries the liability. State real estate commission rules treat AI software the same as a human TC: the broker supervises, the broker is responsible. Here is the exposure framework and how to mitigate.

Vicarious Liability Framework

State real estate commissions assign supervisory responsibility to the broker. The broker is liable for: (1) acts of licensees under their supervision, (2) acts of TCs and assistants whether licensed or not, (3) operational systems used by the brokerage. AI TC software falls under category (3).

Mitigation Pattern

Use SOC 2 Type II-audited vendors, configure approval gates for high-risk actions (voice calls, financial advisories, contract modifications), maintain audit trail of all AI actions, run quarterly internal audits, and document the broker-of-record review portal usage.

▶

Get Your Free Demo

See how ReBillion can streamline your real estate business.

Get Your Free Demo

Frequently Asked Questions

Is the broker liable when AI TC software makes a mistake?

Yes. State real estate commissions treat AI software the same as a human TC under broker supervision. The broker carries vicarious liability.

How can brokers limit AI TC liability exposure?

Vendor selection (SOC 2 audited), approval gates on high-risk actions, full audit trail, quarterly internal audits, documented broker-of-record review, and E&O insurance that explicitly covers AI-driven workflows.

Does E&O insurance cover AI TC mistakes?

Most current E&O policies cover errors regardless of human or AI cause, but newer policies are adding AI-specific exclusions. Brokers should confirm coverage with their carrier annually.

What is the broker-of-record review portal?

ReBillion provides a portal where the broker reviews AI actions in real time, with approval gates configured per action type. The portal generates audit reports for state commission inspections.

What audit trail does ReBillion maintain?

Every contract parse, deadline calculation, email, voice call, document collection, and file update is timestamped, attributed, and stored immutably for 7 years.

Related reading: Best TC software 2026, TCPA compliance, TC checklist.

Written by Vikas Malpani

Vikas Malpani is the CEO and Co-Founder of ReBillion and a CAR-Certified Transaction Coordinator. A serial real estate technology entrepreneur with 15+ years across technology and real estate operations, he was named to MIT Technology Review's TR35 list of young innovators. At ReBillion he leads the AI systems that deliver compliant, accurate transaction coordination for brokerages and agents across all 50 US states. Connect with Vikas on LinkedIn: https://www.linkedin.com/in/vikasmalpani/

View Profile